Framing of Local Government laws/rules and subordinate legislation
Monitoring of implementation of Local Government laws/rules in local Governments
To exercise administrative control over local Governments in Punjab
Preparation of annual Development Program of LG&CD Department as well as provision of budgetary allocation to local government sectors
Administrative approval of Development Schemes of Provincial ADP of LG&CD up to financial profile of PKR. 200 Million through Departmental Development Sub Committee
Coordination and assistance in foreign funded projects of LG&CD Department namely Punjab Municipal Services Improvement Project-I&II (PMSIP-I&II), Punjab Cities Governance Improvement Project (PCGIP), Punjab Intermediate Cities improvement investment program (PICIIP) and Walled City of Lahore Authority project
Coordination role between Local Governments and Election Commission of Pakistan for holding of Local bodies Elections
Liaison between Local Governments and Punjab Disaster Management Authority to combat any sort of disaster/emergency
Oversight role of monitoring and supervision in Public Sector Companies working under administrative control of LG&CD Department
Implementation of the Project Clean Drinking Water For All through DG, LG&CD/PD, CDWA
Successful implementation of Development schemes namely Elimination of Sewage Water Ponds from Major Villages of the Punjab, Asset Management of Municipal Immovable Properties, Improvement of Public Graveyards, Establishment of Model Cattle markets and other development schemes
Special Secretary LG&CD Department
To carry out assignments given by Secretary, LG&CD Department which include office work and meetings related to the following:-
Supervision of the Development Wing including formulation and monthly progress review of ADP and all development matters related to TMA’s in the Punjab e.g. procurement of Sewer Safety equipment, dengue surveillance, implementation of sanitation policy, flood arrangements
Holding consultative meetings with foreign missions: World Bank, Asian Development Bank for ongoing projects including Punjab Cities Governance Improvement Project, Punjab Intermediate Cities Improvement Project, Walled City of Lahore Authority, PMSIP-II, WASH Programme etc
Supervision of the Establishment Wing of LG&CD Department in coordination matters of Chief Minister Directives, Ombudsman references, Assembly business and PAC/Audit issues
To act as Chairman of Provincial Selection Committee-I and Member of different Boards including Punjab Local Government Board, Punjab Rural Support Programme
Additional Secretary (Admin)
Establishment matters pertaining to Director General, Walled City of Lahore Authority and Directorate General, Local Govt
Framing of service rules of attached department
Matters of Secretary Union Councils employees
Services matters relating employees of Municipal Committees, Non LCS and ex-MCL/Zila Council employees of the Districts of the Punjab from grad 1 to 16 (cases involving relaxation, making adoption, advice, clarification, interpretation of Rules/Policy posting / transfer, adjustment, leave & promotion etc. cases
All establishment matters of officers and staff belonging to Secretariat
All Secretariat matters relating to Punjab Local Govt. Commission
Special Audit of Municipal Corporation and Municipal Committe
Additional Secretary (Development)
All matters pertaining to development works in Districts / Municipal Committees like sewerage, drainage soling, parks, slaughter houses, street lights, fire fighting, playgrounds
Approval of Budget proposal of Districts/ Municipal Committees, development plans, development schemes
All other miscellaneous development matters pertaining to Districts / Municipal Committees
Monitoring of Districts Government / Municipal Committees budget
All foreign and local projects
Annual Development Budget of LG&CD Department
Matter relating to Public Sector Companies in Punjab
Additional Secretary (Local Government)
Policy and matters concerning acquisition, disposal, leasing, sale and transfer of government, state, nazul land including leasing of constructed shops and buildings belonging to the Local Governments in the Punjab
Vetting of Taxation proposal of all the local governments in Punjab and allied matters under the PLGA, 2013 and the rules: Punjab Local Government (Taxation) Rules, 2001 and Punjab Local Govt. (fee for Licensing & Permits and Licensing of Professions & Vocations) Rules, 2002
Framing of Service Rules of under PLGO, 2001 and PLGA, 2013
Framing of rules by laws and policies under PLGA, 2013
Interpretation / advice concerning PLGA, 2013 and the rules framed their under
Dealing with legislative election matters under PLGA, 2013 and the conduct of Election Rules 2013
Naming / renaming of roads streets falling in the Local Government under Punjab Local Council (Road & Street) Rules 1981
Additional Secretary (Establishment)
Public Accounts Committee / Departmental Accounts Committee matters
All Assembly Business including assembly question, privilege motions, adjuration motion and assembly resolutions
Directives/complaints/references from President/Prime Minister, Governor/Chief Minister, CS, Punjab. Ombudsman references
Census work
Conduct of Local Bodies election (as directed by Election Commission of Pakistan)
Deputy Secretary (Admn)
Establishment matters pertaining to Director General, Walled City of Lahore Authority and Directorate General, Local Govt
Framing of service rules of attached department
Matters of Secretary Union Councils employees
Services matters relating employees of Municipal Committees, Non LCS and ex-MCL/Zila Council employees of the Districts of the Punjab from graded 1 to 16 (cases involving relaxation, making adoption, advice, clarification, interpretation of Rules/Policy posting / transfer, adjustment, leave & promotion etc cases
All establishment matters of officers and staff belonging to Secretariat
Deputy Secretary (PLGC)
All Secretariat matters relating to Punjab Local Govt. Commission
Special Audit of Municipal Corporations and Municipal Committees
Deputy Secretary (Dev.)
Approval of Budget proposal of District/ Municipal Committees & Development plans.Development schemes
All other miscellaneous development matters pertaining to Districts / Municipal Committees
Monitoring of Districts Government / Municipal Committees Budget
All foreign and local projects
Deputy Secretary (LGF)
All matters pertaining to development works in Districts / Municipal Committees like sewerage, drainage soling, parks, slaughter houses, street lights, fire fighting, playgrounds
Annual Development Budget of LG&CD Department
Matter relating to Public Sector Companies in Punjab
All matters relating to the Registration of Birth and Deaths
Framing of Service Rules of under PLGO, 2001 and PLGA, 2013
Matters related to Court Cases
Matters related to Legal Advisor in Municipal Committees and Municipal Corporation, Punjab
Surcharge cases pertaining to the defunct Local Council and Municipal Committees
Deputy Secretary (E&T)
Policy and matters concerning acquisition, disposal, leasing sale and transfer of Government, State, Nazul land including leasing of constructed shops and building belonging to the Local Bodies in the Punjab
Vetting of Taxation proposal of all the Local Governments in the Punjab and allied matters under the PLGO, 2001 and the rules; Punjab Local Government (Taxation) Rules, 2001 and Punjab Local Govt. (fee for Licensing & Permits and Licensing of Professions & Vocations) Rules, 2002
Deputy Secretary (IMP)
Public Accounts Committee / Departmental Accounts Committee matters
All Assembly Business including Assembly question, Privilege motions, Adjuration motion and Assembly Resolutions
Chief Secretary’s Complaints related issues
Prohibition and displays and wasteful expenditures of marriage function
Deputy Secretary (Coord.)
Directives/Complaints/references from President/Prime Minister, Governor/Chief Minister, Chief Secretary, Punjab
Ombudsman references
Census work
Cleanliness and Dengue fever activities
Section Officer (General)
Preparation of Budget Estimates and appropriation of account under head 10-G all kind of Advances such as GPF, Car Advance, H.B.A etc. General Administration (Secretariat)
All establishment matters of officers and staff belonging to Secretariat
All establishment matters of officers and staff belonging to Secretariat
Preparation of pay bills, T.A. Bill etc
Dispatch / receipt work
Transport matters
Departmental Meetings
Care taker duties
Recommendations for Awards
Local Training / Foreign Training
Pension Cases of staff / officers / officials of LG&CD Department
Resource / MIS / Legal Cells relating LG7CD Department (Secretariat)
Lok Melas / Festivals / Horse 7 Cattle Shows, Independence Day, Kashmir day, all events of national days
Settlement of terms and conditions of deputation of staff of LG&CD and others serving in LG&CD Department
Coordination with attached departments for seeking information on different subjects received form different departments
Coordination with attached departments for payment of advertisement bills of DGPR
Section Officer (Admin-I)
All establishment matters relating DG (LG&CD) DO (CO’s) LGTA, DG (KA & UI), Punjab Local Council Election Authority EX-MCL DO’s in BPS-17 and above
Settlement of terms and conditions of deputation of staff of LG&CD and others serving in LG&CD Department
Maintenance of service record of officers in BPS-18 & 19 and disposal of representations regarding expunctions of adverse remarks
All policy matters relating to establishment of DG, LG&CD
All the Sections and attached Departments may be requested to prepare Service Rules / Policies relating to his Section / Department in consultation with the Regulation Wing of LG&CD Department and forward the same to the SRC Committee, S&GAD for final approval
Re-imbursement of medical charges within competency of LG&CD Department
Retirement and pension cases of officers (BS-17 + above) of LG&CD Department
Disposal of representation against the fixation of seniority
Matters of Secretary Union Councils employees
Proceedings of Nab cases
Section Officer (Admin-II)
Section is dealing with the employees of 72 TMAs and Districts of the North Punjab from grade 1 to 16 in the following matters of NON LCS and Ex-MCL/Zila council employees of the Districts of Northern Punjab
Services matters (cases involving relaxation, making adoption, advice, clarification, interpretation of Rules/Policy posting / transfer, adjustment, leave & promotion etc. cases
Creation and approval for filling up of TMAs posts
Up-gradation of posts
All the Sections and attached Departments may be requested to prepare Service Rules / Policies relating to his Section / Department in consultation with the Regulation Wing of LG&CD Department and forward the same to the SRC Committee, S&GAD for final approval
Section Officer (Admin-III)
Section is dealing with the employees of 72 TMAs and Districts of the South Punjab from grade 1 to 16 in the following matters of NON LCS and Ex-MCL/Zila council employees of the Districts of Southern Punjab
Services matters (cases involving relaxation, making adoption, advice, clarification, interpretation of Rules/Policy posting / transfer, adjustment, leave & promotion etc. cases
Creation and approval for filling up of TMAs posts
Up-gradation of posts
All the Sections and attached Departments may be requested to prepare Service Rules / Policies relating to his Section / Department in consultation with the Regulation Wing of LG&CD Department and forward the same to the SRC Committee, S&GAD for final approval
Section Officer (Regulations)
All matters under the administration of Punjab Local Government Act 2013 and also amendments therein etc
Subordinate legislation under PLGA, 2013 i.e framing of all rules under the instant Act
Interpretation of local government laws / rules
Framing of bye-laws under PLGA, 2013
Matters/ cases connected with LGs i.e appointment of Vice Chairmen as Chairmen in case of vacation of offices of Chairmen of UCs owing to any cause as well as shifting of headquarter of Union Councils
Advice on legal issues in LG&CD
Matters pertaining to local government elections
Municipal offences
All matters under the administration of Punjab Local Council (Road & Street) Rules 1981
Process the litigation matters (courts/ ombudsman) pertaining to the assigned subjects
Section Officer (Estate)
Policy and matters concerning acquisition, disposal, leasing, transfer of Government, State, Nazul land including leas constructed shops and building belonging to the Local Bodies Punjab
Policy and matters regarding encroachments on the properties Local Bodies and disposal of all reference concerning encroach and unauthorized accommodation of Local Councils Properties
Municipal Offences
Transfer of properties of local bodies to other Department and versa
Commercialization under taking of local bodies
Relaxation of Building Bye Laws
Installation of industrial units within the limits of Local Councils
Approval of Master Plans / grant of relaxation in the provi Master Plan in residential / commercial / industrial cases
Land for Shehr-E-Khamoshan
Affairs of Private Housing Schemes Appeals relating to above mentioned subject
Writ petition/civil suit and allied matters
Section Officer (Tax)
Vetting of taxation proposal of all the Local Government Punjab and allied matters under the PLGO, 2001 and the Local Government (Taxation) Rules, 2001 and Punjab Local Fee for Licensing & Permits and Licensing of Professions Rules, 2002
Issues pertaining to GET/Octroi as well as T.I.P Transfer of Immovable Property Tax Rules, 2001
Chief Minister’s directives regarding taxation matters all from public contractors and TMAs in the Punjab
Chief Secretar Directives regarding taxation matters and from public, contractors and TMAs in the Punjab
Matters regarding installation of BTS Towers/Antennas Companies in the jurisdiction of TMAs in the Punjab
Writ petitions regarding taxation matters with the assistance of Legal Cell of LG&CD Department
Appeals filed before Secretary, LG & CDD regarding taxation and complaints from public, contractors and TMAs in the Punjab
Complaints lodged by general public before Secretary regarding taxation matters
Matters regarding the auction of different contracts in the observing the rules of Punjab Local Government (auction of Collection Rights) Rules, 2003
Assembly Questions relating to matter of tax
Section Officer (Coord-I)
Directives, Complaints, References from Governor / Chief Minister / Punjab Secretariat / Prime Minister / President
Ombudsman’s Complaints / References
Punjab Libraries Foundation
Processing and Disbursement of Pension through Pension Role
Provincial Task Force on Human Rights
Meeting of Provincial Ushar & Zakat Council
Section Officer (Coord-II)
Follow up of President’s Directives
Follow up of Prime Minister’s directives
Follow up of Governor’s Directives
Follow up of Chief Minister’s Directives
Coordination with Chief Minister’s office in connection with to inform updated outcome of C.M’s Directives on weekly basis
Coordination with all stakeholders relating with Census process
Coordination / follow up with all concerned with General Elections, Bye-Elections and Local Govt. Elections
Process along with other related matters relating to all Elections Process
Follow up of President’s Announcements / Visits
Follow up of Prime Minister’s Announcements/Visit
Follow up of Governor’s Announcements/Visits
Follow up of Chief Minister’s Announcements/Visits
Dignitaries Announcements/Visits
Section Officer (PLGC)
Conduct annual and special inspections of the Local Governments
Conduct an inquiry by PLGC or through any other agency
Conduct an audit by PLGC or direct any other agency to conduct a special audit of any Local Govt
Settlement of disputes between any department of the Govt. and a Local Govt
Probe into the matter referred to it by the Govt
Conduct social and performance audit of a category of the Local Govts
Submission of an annual report on overall performance of the Local Govts
Take cognizance of violations of laws and rules by Local Govt
Suspension / Removal of Mayor or a Chairmen
Section Officer (Special Audit)
Conduct of Annual and Special Audit of Zila Councils, Municipal Corporations, Municipal Committees, Union Councils, Waste Management Companies and Cattle Market Management Companies, under Punjab Local Government Act, 2013
Holding of DAC / SDAC meetings
Provision of audit record in the PAC
Section Officer (Budget)
Matters pertaining to Budgets of Union Councils
ADP Review meetings
Non-development budget of PMDFC
Non-development budget of PRSP
Non-development budget of Punjab Local Government Training Institute, Lalamusa
Non-development budget of WCLA
Non-development budget of Directorate General, LG&CD Headquarter
Non-development budget of the LG&CD Department
Annual Development Programme pertaining to WCLA
Annual Development Programme pertaining to PMDFC
Annual Development Programme pertaining to PICIIP
Annual Development Programme pertaining to Cattle Markets in the Punjab
Annual Development Programme pertaining to Shehr-e-Khamoshan Authority
Annual Development Programme pertaining to Urban Unit
Annual Development Programme executed by Local Govts
Releasing/allocation of funds from P&D Department
Releasing/transferring of funds from the Finance Department
Transfer of funds to the executing agencies
Formulation of New ADP (LG&CD Sector) every year
Section Officer (Projects)
Punjab Rural Support Programme (PRSP)
Construction of new office building of Union Councils in the Punjab
Khadim-e-Punjab Rural Sanitation Program (KPRSP)
Elimination of ponds from major villages of Punjab to improve sanitation/eradication of vector diseases through bio-remediation (Phase-II)
Construction of multipurpose parks on reclaimed lands of ponds in Punjab
Pilot project Solid Waste Management in Rural areas of Punjab
Walled City of Lahore Authority
Issues concerning birth registration, death and marriage etc.
Saaf Pani Company
Tribal Area Development Project (TADP)
Changa Pani Programme / Bhalwal Water Supply Scheme
Establishment of model area comprising a cluster of Arfa Karim Nagar (03) villages (Ram Dewalies) District Faisalabad
Community uplift Programme
Model village Programme
Punjab Intermediate Cities Improvement Investment Program (PICIIP)
Punjab Jobs & Competitiveness Program for Results (P4R)
Punjab Public Management Reform PPMRP Program- Additional Financing
Sister city relationship between the cities of Punjab and cities of Republic’s of China
Scaling up Pakistan approach to total sanitation (pats) in seven districts of Punjab launched by LG&CD Department in collaboration with Plan International Pakistan
Scaling up Pakistan approach to total sanitation (pats) in Tehsil Chishtian District Bahawalnagar Punjab launched by LG&CD Department in collaboration with Wash Program UNICEF
Section Officer (Companies)
All the work related to Lahore Waste Management Company, Six Solid Waste Management Companies and Pilot Project Rural Solid Waste Management
All the jobs related to Cattle Market Management Companies and any Public Sector Companies
Any other assignment given by the higher officer from time to time
Matters related to Punjab municipal Development Fund Company (PMDFC)
Section Officer (MC-Dev.)
Matters pertaining to development works in MCs like sewerage, drainage soling, parks, slaughter houses, street lights, fire fighting playgrounds
Purchase of vehicles for MCs
Approval of Budget Proposal of MCs & Development plans
Approval of Budget proposal of TMAs & Development plans
Complaints against development works of TMAs
Court cases concerning development projects of MCs
Traffic planning, engineering and management
Development schemes of Katchi Abadies
Citizen Community Boards pertaining to MCs
All other miscellaneous matters pertaining to MCs
All misc work related to MCs
Section Officer (DC&C)
Monitoring of District Government Budget
Purchase of vehicles for Nazims / officers of district governments
Citizen community boards pertaining to district government
Application received from the public regarding development activities of district government Community centres
KPP-I, KPP-II Federal Government Programme
WASA and other Development Authorities working under the control / supervision of City District Governments
All other miscellaneous matters pertaining to District Governments
Section Officer (Complaints)
Downloading of public complaints, petitions, and grievances received through the Chief Secretary Punjab Complaints Management Cell web portal
Analyzing and sorting out the complaints
Forwarding of complaints to concerned quarters within LG&CD officers and field formation with prior approval of competent authority
Keeping close liaison with higher ups in order to share the progress, problems and issues related to day to day working
Arranging periodic meetings with concerned sections / officers to review progress and issuing minutes of meeting
Uploading of all the solved cases on the Chief Secretary, Punjab web portal along with relevant correspondence
Section Officer (Law)
Matters related to court cases:
To collect documents / copies of civil suits, contempt petitions from the relevant courts and locate the relevant section in which the relevant file pertaining to that case is running and hand over all these related documents to concerned section for preparation of briefs
To obtain copies from the office of Additional Registrar, Lahore High Court and then hand over the copies of the writ petitions alongwith court notice to the relevant section immediately
To coordinate with different wings of the department and legal cell to facilitate and systemize the litigation
To prepare the upto-date list of court cases with their latest status
Matters related to Legal Advisors in TMAs and District Government, Punjab
To forward the appointment of Legal Advisors application to the Law Department
To move summary for the appointment of Legal Advisors to Chief Minister, if a case of special pecuniary interest is pending in the competent court and the Special Counsel is required to be engaged
Section Officer (PAC / Assembly)
PAC / DAC Matters
All assembly business including assembly question, privilege motions, adjuration Monitoring and assembly resolutions
Prohibition of displays and wasteful expenditures of Marriage functions
To issue directions regarding implementation of the said act
To collect reports from DCs on quarterly basis regarding implementation of the said ordinance.
To collect fortnight report from various MCs & DCs directly.
Chief Minister’s complaints through website and Chief Secretary’s complaints through website.
Purchase of vehicles for Nazims / officers of district government
Citizen Community Boards pertaining to District Government
Application received from the Public regarding Development activities of District Government Community Centers
KPP-I, KPP-II Federal Govt. Programme
WASA and other Development Authorities working under the control/supervision of City District Government
All other miscellaneous matters pertaining to District Government
Private Secretary
To prepare drafts of personal letters as and when required by the Ministers/Advisors and Secretaries
To prepare presentations whenever required
To check official e-mails and to submit the same to Ministers / Advisors/Secretaries, etc
To attend to visitors and arrange interviews
To arrange engagements and maintain an engagement diary
To arrange, when required, official social functions such as tea/dinner parties
To prepare tour programmes of Ministers/Advisors and Secretaries and to correspond with the District and Railway Officers, notables, MPAs and all others concerned in this connection
To go through petitions and complaints received from the public and aggrieved officials and to pass them on to the officer concerned under instructions from Ministers/Advisors
To deal with cases relating to telephone bills in respect of the calls made from the telephones of Ministers/Advisors and Secretaries and cases relating to carriage of their personal effects on tours
Superintendent
A Superintendent in the Secretariat is an officer and normally heads a Branch under the control of a Section Officer. He is responsible for ensuring that the work is conducted by his staff properly and that there is tidiness and discipline in his Branch
Personal Assistant / Senior Scale Stenographer
Senior Scale Stenographer//Personal Assistant attached with the Ministers/Advisors, Secretaries, Additional /Deputy Secretaries will perform the following duties:
Take down dictation of notes and drafts from their officers and type them neatly and accurately
Note down urgent matters and routine appointments of their officers in their desk diaries/engagements
Submit to their officers an agenda for the day covering urgent matters and routine appointments on the basis of the engagement diary
Maintain confidential and secret files and papers of their officers
Maintain Telephone Register
Maintain reference books and keep them up-to-date by getting correction slips pasted by office Daftri
Arrange interviews as permitted by their officers
Supervise the upkeep of the officer’s and visitor’s rooms
Be responsible for the maintenance of the computers and other office equipment supplied to them
Make tour arrangements including the issue of tour programme
Receive fresh receipts from R&I Branch
Assistant
The Section Assistant shall perform the following duties in his Section:
He will maintain reference books and keep them up-to-date by getting the correction slips pasted
He is personally responsible for adding to a case any precedent, policy, rules, or regulations relating to it, and flagging them properly and making references in the margin of the case before its
submission to the Section Officer
He should undertake reference and research work, i.e., acquaint himself with the rules and regulations pertaining to the subjects dealt with in his Section, maintain such statistics as are required by the Section Officer (e.g. in a Service Branch, maintain lists of officers belonging to a specific cadre, showing their latest postings, etc.), and while examining old records, take extracts of important policy decisions, etc
He will record advice tendered by the Services, Law and Finance Departments on any important matters referred to these Departments in a note book and also keep with him a separate reference collection of important decisions
He will prepare such statements and returns and collect such material and statistics, as may be required by the Section Officer
He will also maintain prescribed charts regarding
all outstanding reports and returns due to be received in the Section or to be submitted by the Section; and Time-limit cases
In the temporary absence of the Section Officer, he will submit and personally explain urgent cases to the Deputy Secretary concerned
He will undertake periodically a proper classification, recording, indexing and weeding of files in accordance with the instructions contained in this Manual under the guidance of the Section Officer and submit a half-yearly certificate of compliance to the Deputy Secretary concerned through the Section Officer, by the end of June and December each year
He will compare typing work with the Section Stenographer/Clerk, when necessary
He will generally instruct and guide the Section Clerk and supervise his work. In the temporary absence of the Section Officer, he will attend to any urgent references or cases that may require immediate attention
In the absence of a clerk/record keeper, he will perform the duties of the clerk/record keeper
He will prepare drafts for approval after final orders have been passed
He will take follow-up action by putting up reminders for signature of the concerned Section Officer on due dates. He will also collect information from the concerned agencies
He will maintain separate running summary of each case giving history, background, and the stage of disposal
Make oral presentation of cases entrusted to him by the Section Officer
He will do such other office work as may be entrusted to him by the Section Officer
Stenographer
Section Stenographers will perform the following duties:
Take down dictation of notes and drafts from their Section Officers and type them neatly and accurately
Do most of the routine typing work in their Sections including typing of enclosures to communications. If the enclosures exceed three pages and are not Confidential/Secret these may be sent to the Clerk attached to the Section for typing
Note down scheduled meetings, time limit cases and important cases in the Section Officer's table iary/engagements
Attend to the telephone in the absence of Section Officers and maintain the Section Telephone Registers
Be responsible for the proper handling and care of their computers and other office equipment
Perform the duties of Section Assistant during his temporary absence
Clerk
Clerks in the Secretariat are required to perform the following duties
Receipt and dispatch including File Tracking System
Diarising (to enter all receipts of the Section in Diary Register) and placing them on relevant files or open new files
Making red entry in the note portion of the files. Sorting, distribution and filing of papers
Maintenance of registers relating to office files, recorded files destroyed files and movement register showing the whereabouts of the files received in or sent out of the Section. He should also keep a register of pending cases (Annexure-K), showing the files required to be submitted for issue of reminders or otherwise on due
dates, a register of reference books available in the Section and maintain other prescribed registers
Record Keeping; Establishment and accounts matters (preparation of pay bills, T.A. bills, etc.)
Handling of cash, if posted as a Cashier; Stationery indenting, storing and distribution; and Other duties as contained in para 6.5
Daftri
A Daftri is required to perform the following duties:
See that the Officers' tables are fully furnished with the requisite stationery, i.e., marker, ink, inkpot, universal forms, etc
See that reference books of officers and staff are maintained in proper order and kept up-to-date by pasting in them correction slips issued from time to time
Help the Stationery Assistant in the maintenance of the register of universal and other forms and in the distribution of stationery and forms
Help the Librarian in the annual stock-taking
Repair/replace all damaged file covers and pages of current and recorded files
Maintain the diaries, dispatch registers and volumes of bound proceedings in good condition and repair them whenever they are found in torn or damaged state and see that they are dusted daily
Take out diaries, dispatch registers and volumes of bound proceedings from their racks whenever required to do so by the Record Keeper
Pull out and restore files under the directions of Section Assistants/Clerks
Help the Record Keeper in the stitching of recorded files and restoring them in their proper place in the record shelves
Seal secret and confidential letters
Prepare and sew parcels of heavy articles to be sent out by post or rail
Issue UMS/TCS etc.; Affix service postage stamps on covers under the direction of the dispatcher and help him in the maintenance of the stamp account in the Dispatch Register
Help the dispatcher in the circulation of all printed matter
Put lines for statements when required by Sections/Branches
Qasid
A Naib Qasid may be required to work with either an individual officer, a
group of officers or in one or more Branches or Sections. He may be called upon to perform the functions of an attendant or a messenger
Director (Legal)
He will supervise the work of Deputy Director (Legal), Assistant Director (Legal) and Litigation Officers
He will appear in the Courts / legal forums in sensitive legal matters and assist the principle law officer of the Court in pleading / defending the sensitive cases relating to the Department
He will vet and ensure timely submission of concise statements, report and parawise comments, written statements, written replies, rejoinders, etc. in the Supereme Court of Pakistan, Federal Shariat Court, High Courts of Punjab, Punjab Service Tribunal, Provincial Ombudsman, Civl and Labour Courts, etc
He will ensure timely permission from Solicitor Department for filing of writ petitions, appeals, revisions, etc. against the decisions / judgements / orders of Civil and Labour Courts, Punjab Service Tribunal, Provincial Ombudsman and Hight Court before next higher forum
He will assist himself and ensure assistance by Legal Cell to the Advocate General Office and District Attorney Office for preparation of appeals, petitions and plaints etc
He will offer comments / legal advices on all the matters referred to him by Department
Assistant Director (Legal)
He shall the Principle Law Officer of the Supreme Court / High Court, Federal Shariat Court, Punjab Service Tribunal, Labour and Civil Courts, etc. and assist the Principle Law Officer as and when required by the Director (Legal)
He will supervise his respective Litigation Officer for preparation of initial draft of concise statements, report and parawise comments, written statements, written replies, rejoinders, etc. in the Supreme Court of Pakistan, Federal Shariat Courts, Provincial Ombudsman, Punjab Service Tribunal, Labour and Civil Courts, and onward submission to the Director (Legal) after his input for final vetting
He will ensure timely submission of initial draft of concise statements, report and parawise comments, written statements, written replies, rejoinders, etc. to the Director (Legal) for vetting and submission in the Court as per direction of the Court after approval from the competent authority
He will assist the Director (Legal) in offering comments / legal advices on intricate legal issues referred to by the Department
He will brief and attend the Court alongwith Principle Law Officer of the Court and where necessary due to rush of court cases in a single day, he may depute his respective Litigation Officer to brief the Principle Law Officer and attend the Court alongwith him
He will ensure quick response to the Advocate General Office District Attorney Office as and when required for briefing the cases under litigation either himself or through the Litigation Officer
He will ensure supervise the work of the Litigation Officer
Litigation Officer
He shall be responsible for timely preparation of report and parawise comments, replies, written statements in the court cases pertaining to his respective Wing under supervision of Assistant Director (Legal)
He will ensure quick response to the Advocate General Office, District Attorney Office as and when required for briefing the cases under litigation, by the Director (Legal) / Assistant Director (Legal)
He will obtain certified copies of orders / judgements / decrees passed by the Courts / Tribunals either themselves or through the concerned officers of the Local Government
He will ensure submission of complete papers of the case, law, rules, bye-laws and policies, etc. of the Government dealing with the subject matter of the case, to the Assistant Director (Legal) and Director (Legal) necessary for determination of the case
He will draw, maintain and update list of court cases containing the detail of proceedings taken on each date of hearing, last date of hearing and next date of hearing, name of the court and status of the case, etc
He will draw, maintain and update separate list of court cases, where any direction has been passed to the Department or contempt proceedings have been initiated
He will review pending cases and suggest actions required for expeditious disposal of the cases, vacation of stay, etc
Computer Operator
Data entry of records and preparation of reports as directed by the senior staff and its formatting
Data Entry within the application
Helping users in using their systems
Preparation / typing of reports
MIS Manager
The MIS Manager is responsible for installing and maintaining computer hardware, software and netwrork. He reports to the Secretary, LG&CD through Additional Secretary (Admn). Provided hardware/ Software support to the users. Provides training and consultation and recommendations about future planning and development of resources
Manage Information Technology Plans, organize, direct, control and evaluate the operations of information system and electronic data processing (EDP)
Develop and implement policies and procedures for electronic data processing
System operation and development, Meet with higher management to discuss system requirements, specification costs and timelines
To ensure that technology is accessible and equipped with current hardware and software
Be familiar with all hardware, software and network operating system
Trains staff about potential uses of existing technology
Approve schedule plan and supervise the installing and testing of new hardware/software
Provide recommendations about accessing information and support
Maintain current and accurate inventory of technology hardware software and resources.
Make recommendations about purchase of technology resources
Monitor security of all technology
Perform other related duties as required during working hours
System Network Administrator
Setup, configure, maintain & administer wide LAN, Wireless and WAN.
Development of switches, firewall, network active and passive equipment.
Maintain Domain Controller, File server, Proxy servers, DHCP Server and DNS Server.
Troubleshoot IT related issues and suggest solution for stable network.
Work with higher management to develop policies, prioritize business and information needs.
Develop expertise to train staff on existing and new systems.
Any other task assigned by the Department
Database Administrator
Install and maintain the database servers.
Implement backup/restore policies for databases
User management on databases.
Performance tuning of database systems.
Recommend and implement emerging database technologies.
Plan, drive and implement capacity planning and best practices
Administer database access and maintain database security
Meeting users access requirements and resolving their problems regarding database
Ensuring that storage, archiving, backup and recovery procedures are functioning correctly
Working closely with MIS Manager, System Network Administrator and Network System Engineers
Communicating regularly with technical, application, and operational staff, to ensure the database integrity and security
Network System Engineer
Installing and configuring the operating systems
Installing and updating the antivirus and other related software
Configuring computers to connect to network by assigning Network Address and Proxy addresses
Provide support to different sections for maintaining computer files and folders.
Install, configure and manage network system and troubleshooting of any issues in networking.
Efficient usage of internet across the department.
Any other task assigned by department.
Data Entry Operator
Data entry of records and preparation of reports as directed by the senior staff and its formatting
Data Entry within the application
Helping users in using their systems
Preparation / typing of reports
Local Govt. Specialist
Reviewing and drafting rules, bye-laws and legal instruments as required by LG&CD Department, Government of the Punjab
Assisting the Department in developing policy framework to address issues stemming from various areas of Local Governments
Developing, supervising the mechanism for handling of quarries raised by Local Governments in addition he / she will also be required to expeditiously handle queries raised by Local Governments
Conducting and supervision research on topics related to new LG System
Supervising the Local Government Resource Centre; Library of LG&CD Department, keep LG RC Website updated
Any other task assigned by Secretary, LG&CD Department
Local Govt. Taxation Specialist
Reviewing and drafting rules, bye-laws and legal instruments relating to local government taxation as required by LG&CD Department
Assisting the provincial government in developing policy framework to address issues stemming from local government taxation
Conducting and supervising research on topics related to new LG taxation systems
Supervising the mechanism for handling of quarries raised by LGs; in addition he / she will also be required to expeditiously handle queries raised by LGs pertaining to LG Taxation
Advising and affording solutions for LGs on their problems pertaining to Local Taxation
Advising the LGs on their functions, powers and responsibilities pertaining to Local Taxation, under the PLGO-2001
Supervising the Taxation Wing of Local Government Resource Centre; Library of LG&CD Department, keep taxation pages of the LG RC Website updated
Advising the LGs on ways of making tax administration and collection more efficient and effective
Advising the LGs on ways of enhancing their Own-Source-Revenues
Advising the LGs on making most efficient choices regarding balance between Progressive and Regressive taxes
Providing updated, periodic information to LGs regarding local and international best practices problems and issues in Local Taxation
Identifying and facilitating capacity building interventions related to Local Taxation for Provincial and LG functionaries
Periodic Assessments of current status, problems and issues pertaining to Local Taxation in Punjab
Any other task assigned by the Secretary, LG&CD Department
Local Govt. Finance Budget Specialist
Reviewing and drafting rules, bye-laws and legal instruments relating to local government finance and budgets, as required by LG&CD Department
Assisting the provincial government in developing financial policy framework to address issues stemming from various areas of Local Governments
Supervising the Finance & Budget Wing of the Local Government Resource Centre; Library of LG&CD Department, keeping the Finance & Budgets pages of the LG RC Website updated
Conducting and supervising research of topics related to new LG Finance & Budget system
Supervising the mechanism for handling of quarries raised by LGs; in addition he / she will also be required to expeditiously handle queries raised by LGs
Advising and affording solution s for LGs on their problems pertaining to Local Finance & Budgets
Advising the LGs on their functions, powers and responsibilities pertaining to Local Finance, under the PLGO
Advising the LGs on ways of making financial administration / management more efficient and effective
Advising the LGs on ways of enhancing their Own Financial Capability
Providing updated, periodic information to LGs regarding local and international best practices, problems and issues in Local Finance
Identifying and facilitating capacity building interventions related to Local Finance for Provincial and LG functionaries
Periodic Assessments of current status, problems and issues pertaining to Local Finance in Punjab
Review of Annual Budgets of DGs in the light of budget rules
Any other task assigned by, LG&CD Department
Municipal Service Specialist
Reviewing and drafting rules, bye-laws and legal instruments related to Municipal Services, Town Planning etc, as required by LG&CD Department
Assisting the Provincial Government in developing policy framework to address issues stemming from various services provided by the Local Governments particularly land development, commercialization, town planning
Supervising the Municipal Services Wing of the Local Government Resource Centre; Library of LG&CD Department, keep Municipal Services pages of the LG RC Website updated
Conducting and supervising research of topics related to new LG Municipal Services systems including Land Development, Estate Management
Supervising the mechanism for handling of quarries raised by LGs; in addition he / she will also be required to expeditiously handle queries raised by LGs
Advising and affording solutions for LGs on their problems pertaining to Municipal Services / Land Development
Advising the LGs on their functions, powers and responsibilities pertaining to Municipal Services, under the PLGO, 2001
Advising the LGs on ways of providing municipal services administration and provision more efficient and effective
Advising the LGs on ways of enhancing their capabilities to provide municipal services
Providing updated, periodic information to LGs regarding local and international best practices, problems and issues in the provision of municipal services
Identifying and facilitating capacity building interventions related to Municipal Services, for Provincial and LG functionaries
Periodic Assessments of current status, problems and issues pertaining to municipal services in the Punjab
Any other task assigned by the Local Government Department
Institutional Development Capacity Building Specialist
Reviewing and updating plans, programs for the capacity building of Local Government functionaries as well as institutions
Assisting the department in developing policy framework to address issues stemming from various areas of Local Government
Developing, supervising the mechanism for handling of quarries raised by LGs; in addition he / she will also be required to expeditiously handle queries raised by LGs
Conducting and supervising research on topics related to new LG systems
Supervising the Local Government Resource Centre; Library of LG&CD Department, keep LG RC Website updated
Preparing plans for the institutional development of Local Governments / TMAs
Any other task assigned by Secretary, LG&CD Department
